LETTER

Dear Aspirant,

Communication means sharing of information or intelligence. We employ two mediums of communication:

  • Verbal and
  • Non-verbal

In Verbal Communication, we use a language that we know. And a good verbal communicator has the following qualities:

  1. S/He keeps good command over words and their usage
  2. S/He keeps good command over the English Grammar
  3. S/He listens a lot but speaks only the essential
  4. S/He has sound analytical power to analyze any particular situation
  5. S/He has potential to process his thought

If you are good at writing Articles, Essays, Letters, Editorials and the other, it means you’re a good verbal communicator.

Note: In Non-verbal Communication, we use our gestures and postures.

Now, let’s discuss the kinds of Letters. Broadly speaking, letters are of two types:

  • Informal Letters and
  • Formal Letters

Please, keep in mind the following things before you switch to writing a letter:

(a)    Start a letter going straight downwards without leaving any space on the left margin.

(b)    Change the paragraph leaving one line-space.

(c)     While writing any Formal letter, keep yourself to the point. Better start abruptly and end abruptly. This will keep you to the point. The examiner will feel convenient to get to the theme of your letter. Avoid maintaining too much formality.

(d)    While writing any Informal letter, just start writing it keeping in mind the fact the you are causing the reader to feel your presence through the letter; in other words, the reader should read the letter as if he were talking to you.

(e)    Always keep in mind the purpose of writing the letter and just ask yourself whether the letter will fulfil your purpose.

Look at the Format:

Place: XXX

Address: XXX

April 6, 2020.

 

Subject: _______ (to be given only in Formal Letters) __________

Sir,

I……..____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

(One-line space)

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________.

Yours ……

Xyz

An Informal Letter is that which is written to one’s Father, Mother, Uncle, Sister, Brother, Friends or to those who are our Dear Ones. In such letters, strict formalities are not maintained.

Let’s get started:

Friend,

Keep in mind the following things before you switch to writing a letter:

First of all:

  • Start a letter going straight downwards without leaving any space on the left margin. This is called the Computer Formatted Letter to be submitted online in your Main exam.

Next:

  • Change the paragraph leaving one line-space.
  • While writing any Informal letter, just start writing it keeping in mind the fact the you are causing the reader to feel your presence through the letter; in other words, the reader should read the letter as if he were talking to you.
  • Always keep in mind the purpose of writing the letter and just ask yourself whether the letter will fulfil your purpose. Suppose, you’re asking your mother for some home-made sweets, your purpose should move around this desire. Likewise, if you’re writing a letter to your younger brother advising him to choose Banking Industry as a Career, you’ve to focus on what your purpose is; you’ve to keep convincing your brother through your words so that he would finally follow you.

Well, these are the important points to remember.

Now, let’s talk about different parts of an Informal Letter.

 

Friend,

A Letter has the following parts:

  1. The Heading
  2. The Salutation
  3. The Body
  4. The Closing Part and
  5. The Signature

The Heading comprises:

  • Address and Date as you see in the screen:

You can mention the Dates as:

  • November 25, 20…
  • 25 November 20…
  • 25/10/20…
  1. Now, look at the Salutation Part. Let’s take some examples:

If you’re going to write to your friend, Sister or Brother, you can write it as:

  • Dear Friend,
  • Dearest Friend,
  • My Dear Friend,
  • My Dearest Friend,

Well! If you’re going to write to your Father or Mother, you can write it as:

  • My Dear Father, Dear Father, Dear Papa,
  • My Dear Mother, Dear Mother, Dear Mammy,

But, mind it – Don’t write – My Dearest Father or My Dearest Mother,

  1. Now, let’s have a look at the Body Part:

The Body Part talks about your purpose. Select appropriate expressions concisely and accurately so as to make the reader known of you purpose. Don’t fill it with such redundant formalities in which your purpose gets lost. Use each and every word in such a way that the reader should feel your presence.

 

Now, second last part is the Closing Part which you can write as:

  • Your loving son/daughter/ yours lovingly (in a letter to Father, Mother, Uncle, Grand Father or Mother or the other)
  • Your sincere friend / Yours sincerely/ Sincerely yours (When you’re writing to your Friend)
  • With love/ With best wishes (When you’re writing to your younger brother or sister etc.)

Now the last part of an Informal Letter is Signature in which you affix your signature.

Previously asked Letter Topics in Bank Exams

Sample Letters